Microsoft Dynamics NAV has various kinds of licenses, and they can be purchased in different ways. In order to run Dynamics NAV, you will need to purchase 1) a “solution functionality” license, 2) multiple “user” licenses, and 3) other “various” licenses. For the most part, these can be purchased in two ways: 1) perpetual or 2) subscription.

Microsoft Dynamics 365 Business Central Licensing Guide is OUT! “This guide is designed to improve your understanding of how to license Microsoft Dynamics 365 Business Central. This document does not apply to Microsoft Dynamics 365, Microsoft Dynamics 365 on-premises, Microsoft Dynamics 365 for. Operations on-premises, Enterprise edition, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Microsoft Dynamics AX 2012, or Microsoft Dynamics CRM 2016 or prior versions. Microsoft Dynamics AX Licensing Guide This document applies for users licensed with Dynamics 365 licenses.

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Perpetual vs Subscription

When you purchase perpetual licencing, you are reserving the right to use Dynamics NAV ad infinitum, or for however long you like. You buy the licenses, and they’re yours to keep. This results in a larger upfront transaction.

When you purchase subscription licensing, you are only able to use Dynamics NAV on a monthly basis (or other term length, monthly is the minimum). You are renting the right to use the software, like a SaaS. This results in lower recurring transactions until you decide not to use Dynamics NAV anymore.

It is your choice as to which of the above you want to purchase. Keep these definitions in mind as we progress.

Dynamics NAV Perpetual Licensing

Perpetual “Solution Functionality” Licensing

When buying perpetually, the first thing you need to do is purchase the right to use the software for your entire company. Download free mozilla firefox setup.

In order to do this, you buy something called the Dynamics NAV Starter Pack. This includes the basic functionality of Dynamics NAV. If you need additional manufacturing, CRM, warehouse, or financial capabilities, you need to purchase the Dynamics NAV Extended functionality license, which costs extra. These are both a one time purchase.

Perpetual “User” Licensing for Dynamics NAV

Now that you’ve purchased the right to use Dynamics NAV, you need to get licenses so your users can access the application. These are also one time purchases. The Starter Pack includes three full users, but you can get more if you need them:

• Full Users: These users have access to everything inside of Dynamics NAV.
• Limited Users: These users are only really able to view things in Dynamics NAV. They can also “write” to a limited number of databases.

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When you purchase your user licenses on the perpetual model, you buy something called “Concurrent Access Licenses” (CAL). This means that if you purchase three licenses, only three people can access Dynamics NAV at the same time (or concurrently), but you could have many people authorized to access Dynamics at different times.

For instance, you could authorize your CEO, COO, Controller, and your entire accounting team to access Dynamics NAV, but their ability to be logged in to Dynamics NAV at the same time depends on the number of CALs you own.

Now that you’ve bought perpetually, you are required to pay a yearly enhancement fee to Microsoft. This amount varies.

Dynamics NAV Subscription Licensing

Dynamics NAV Subscription Licensing is a little more simple. Your license to the “solution functionality” and your “user” licenses are combined. There are three kinds of Subscription Access Licenses (or SALs):

• Full Users: These users have access to everything in Dynamics NAV included in the above-mentioned “starter pack”. Cost: $99/User/Month
• Extended Additive: Think of this as a “power-up” for your full users that allows them access to the also above-mentioned manufacturing, CRM, warehouse, or financial capabilities. If you want to purchase these, you need to purchase one for every full user. Cost: $19/User/Month.
• Limited: These users are only really able to view things in Dynamics NAV. They can also “write” to a limited number of databases. Cost: $9/User/Month.

Other Various Licenses

There are a few more licenses you’ll need to consider. These various licenses fall in to two categories: Add-ons and Infrastructure.

Add-on Licenses

You may find that the functionality of Microsoft Dynamics NAV needs to be extended in order to meet all of your needs. This is done through add-on products that have been developed by Microsoft’s partners. For instance, Microsoft Dynamics NAV needs an add-on to do payroll. In order to get payroll in Dynamics NAV, you need to purchase an add-on solution through your Microsoft partner. These licenses may be monthly, or an up-front cost.

Infrastructure Licenses

Microsoft Dynamics NAV runs on top of several databases and servers. You must purchase licenses for these in order to run Dynamics NAV properly. This may include Windows Server Licenses, SQL Server Licenses, Sharepoint licenses, etc.

If you want to run your Microsoft Dynamics NAV in the cloud, Encore has efficiently bundled these Infrastructure licenses to cost $49/User/Month.

Summary

In summary, there are three kinds of user licenses that can be purchased: Full, Extended, and Limited. These three kinds of user licenses can be purchased two different ways: as Concurrent Access Licenses (CAL) or Subscription Access Licenses (SAL). In addition, you need licenses for other software that Dynamics NAV requires to run. For more information see the NAV 2015 licensing guide or the Dynamics NAV License Terms.

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NAV 2013 is one of the best NAV releases so far and it has a new and simplified licensing model called perpetual licensing. Perpetual Licensing provides a step forward by simplifying how you purchase an ERP solution.

To get a good understanding of NAV 2013 Perpetual licensing model, please read the ERP licensing guide.

When it comes to the user access/user types in NAV 2013, there are only 2 types of user licenses:

1. Full User
2. Limited User

As the name specifies, Full user license will have access to all the NAV data (licensed solution functionality) and that’s all about it!! But, when it comes to Limited user license, I have come across partners asking following questions:

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• Where can we assign the tables that Limited users can write to?
• Do the Limited Users utilize the same Role Centers that are available for the Full Access Users?
• Are Limited Users concurrent? How is that controlled?
• Why is system allowing the limited user to access everything? Where is the control?

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Hence, I wanted to write about the Limited user licensing in simple words with few examples to help partners and customers understand this user licensing better.

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Limited User licenses provide users full read but limited yet powerful write capabilities to all of the licensed solution functionality through any and all modes of access including the Windows client. The Limited User license is designed to give you a lower-cost alternative for extending ERP to users who only need to perform limited task as defined in the Licensing Guide.

• The Limited User license is a concurrent license.
• A user with this Limited user license will have read access to all the NAV data (licensed solution functionality).
• Limited users have write access to
• Three tables of user’s choice except General Ledger (table 17), Permission Set (table number 2000000004), Permission (table number 2000000005) or Access Control (table number 2000000053).
• A predefined set of tables given under Appendix A in ERP Licensing Guide.
• Limited users can access NAV using any client (windows client, web Client, SharePoint client…).
• Every limited user can have different set of 3 tables assigned to them to write into along with the tables given under Appendix A in ERP License Guide.
• There is no setup available in NAV 2013 where you can specify the 3 additional tables that each limited user can write into. The Limited user licenses are provided purely on trust basis and Microsoft expects partners to make sure that customers use these licenses in the right manner.

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However, the system restriction for limited users will be enforced in next versions of NAV.